Effective date: 01 November 2022

Introduction

Onsiteworx ("we", "our", or "us") provides a sign-in system software solution. This privacy policy explains how we collect, use, and protect personal information provided by visitors ("you" or "your") who use our sign-in system.

Information We Collect

When you use our sign-in system, we collect the following personal information from you:

• Name
• Surname
• Mobile number
• Car registration
• Company
• Email address

How We Use Your Information

We use your personal information for the following purposes:

• To facilitate your visit to the premises using our sign-in system.
• To allow our customers to contact you in case of an emergency.
• To help our customers maintain a high standard of governance across their business.
• To improve our software and services.
• To comply with legal and regulatory requirements.

Data Sharing and Disclosure

We may share your personal information with third parties in the following circumstances:

• When required by law or to respond to legal process.
• To protect our rights, privacy, and safety, as well as those of our users or the public.
• With your consent.
• Data Security

We take appropriate technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, and destruction.

Your Rights

Under the General Data Protection Regulation (GDPR) and UK data protection law, you have the following rights in relation to your personal information:

• The right to be informed about how we use your personal information.
• The right to access the personal information we hold about you.
• The right to rectify any inaccurate or incomplete personal information.
• The right to erasure of your personal information in certain circumstances.
• The right to restrict processing of your personal information in certain circumstances.
• The right to data portability.
• The right to object to the processing of your personal information in certain circumstances.
• Rights in relation to automated decision making and profiling.

Cookies

Our sign-in system may use cookies to improve your user experience. Please refer to our Cookie Policy for more information.

Contact Us

If you have any questions or concerns about our privacy policy or the way we handle your personal information, please contact us at [email protected].

Changes to Our Privacy Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on our website www.onsiteworx.com.

This privacy policy was last updated on 01 November 2022.

Effective date: 01 November 2022

Introduction

Onsiteworx ("we", "our", or "us") uses cookies and similar technologies to improve the user experience of our sign-in system software. This cookie policy explains how we use cookies and your choices regarding their use.

What are Cookies?

Cookies are small text files that are placed on your device when you visit a website or use a software application. They are used to store information about your preferences and activities to enhance your user experience.

How We Use Cookies

We use cookies for the following purposes:

- To remember your device and make future log-ins more seamless.

- To improve the performance and functionality of our sign-in system software.

- To analyze how our software is used and make improvements accordingly.

Types of Cookies We Use

We use the following types of cookies:

- Strictly necessary cookies: These cookies are essential for the operation of our sign-in system software.

- Performance cookies: These cookies collect information about how you use our software, such as which pages you visit most often.

- Functional cookies: These cookies remember choices you make, such as your preferred language or region, to provide a more personalized experience.

- Analytical cookies: These cookies help us understand how our software is used and how we can improve it.

Your Choices

You have the right to choose whether to accept or refuse cookies. You can change your cookie preferences at any time by adjusting the settings on your device or browser. Please note that if you choose to refuse cookies, some features of our software may not function properly.

Contact Us

If you have any questions or concerns about our cookie policy, please contact us at [email protected]..

Changes to Our Cookie Policy

We may update this cookie policy from time to time. We will notify you of any changes by posting the new cookie policy on our website www.onsiteworx.com.

This cookie policy was last updated on 01 November 2022.

Effective date: 01 November 2022

Onsiteworx ("we", "us", "our") is committed to responsible data management and compliance with relevant data protection legislation, including the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018.

Purpose of the Policy

The purpose of this policy is to outline the procedures we follow in relation to the retention, storage, and deletion of personal data.

Types of Data Collected

We collect the following types of personal data:

- Name

- Surname

- Mobile number

- Car registration

- Company

- Email address

Data Retention Periods

We will retain personal data for the following periods:

- Name, Surname, Mobile number, Car registration, Company, Email address: These will be retained for 1 year from the date of the visitor's last sign-in.

Data Storage and Security

We store personal data securely and take appropriate measures to protect it from unauthorized access, disclosure, alteration, or destruction.

Data Deletion Procedures

Once the retention period has expired, personal data will be securely deleted or anonymized, in accordance with our data deletion procedures.

Your Rights

You have the right to request access to, rectification or erasure of, restriction of processing of, or object to the processing of your personal data. You also have the right to data portability. To exercise any of these rights, please contact us at [email protected].

Changes to this Policy

We may update this data retention policy from time to time. Any changes will be posted on our website.

This policy was last updated on 01 November 2023.

Acceptance of Terms

By using the sign-in system software ("Software") provided by Onsiteworx ("we", "us", or "our"), you agree to comply with these terms and conditions. If you do not agree to these terms and conditions, you may not use the Software.

Use of the Software

You agree to use the Software only for lawful purposes and in accordance with these terms and conditions.

User Account

You may be required to create a user account to use certain features of the Software. You are responsible for maintaining the confidentiality of your account information and are responsible for all activities that occur under your account.

Intellectual Property

The Software and all related intellectual property rights are owned by us or our licensors. You are granted a non-exclusive, non-transferable license to use the Software in accordance with these terms and conditions.

Privacy

Your use of the Software is subject to our Privacy Policy, which is incorporated herein by reference.

Data Retention

Your use of the Software is subject to our Data Retention Policy, which is incorporated herein by reference.

Limitation of Liability

We shall not be liable for any indirect, incidental, special, or consequential damages arising out of or in connection with your use of the Software.

Governing Law

These terms and conditions shall be governed by and construed in accordance with the laws of the United Kingdom. In the event of any dispute arising out of or in relation to these terms and conditions, the parties agree to submit to the exclusive jurisdiction of the courts of the United Kingdom. Notwithstanding the foregoing, if you are a consumer based in the European Union or South Africa, you may also bring proceedings in your home country, and nothing in these terms and conditions shall deprive you of the protection afforded to you by the mandatory provisions of the law of your country of residence.

Changes to These Terms

We reserve the right to change these terms and conditions at any time. Any changes will be posted on our website www.onsiteworx.com.

Contact Us

If you have any questions about these terms and conditions, please contact us at [email protected].

This agreement was last updated on 01 November 2022.